THESE FORMS AND THE MAGIC SHEET ARE ALSO DOWNLOADABLE AS PDFs ON THE FORMS LINK PAGE

Tech Information

I am sending along this information about the lighting plot for the Conference. As I am sure you are aware, the time slots for "tech-ing" each dance are an amazingly quick 20 minutes in length. There are 43 dances being adjudicated in the two nights and unfortunately it is impossible to schedule more than 20 minutes for each dance. To get the most out of your time slot please consider the following suggestions:

Limit the number of cues to the bare essentials (perhaps 5). The purpose of this adjudication is to view the choreography. We all know how technical aspects can add to the final look of a dance, but for the purposes of the Conference we are interested in the choreography and performance of the works and much less interested in the technical elements you would choose to use if you were given more time.

Look over the attached "Magic Sheet" to get an idea of what is possible on the stage. Our technical director has hung a very versatile Conference plot and many, though not all, special looks are possible. You can create cool and warm washes across the stage or specific to wings, any one or all of 12 down pools, gobo wash, etc. No lights may be refocused; you are limited to the Conference plot.

There will be basic color gels in the instruments. Please note the colors in the side trees. If you would like to change the gels in the shins, mids, and head highs, you are welcome to bring cuts of color for those instruments and we will have the crew do the changes. The instruments are all Source 4's.

Use your time wisely. Encourage the dancers to begin spacing through the dance on stage as your tech director chooses light cues.

Each school must provide a person who will choose light cues and call those cues during the show (this can be as simple as saying "NOW" to the stage manager).

You may choose to use your 20 minutes any way you wish. If you want to set a few cues and run the dance in its entirety that is a wonderful choice. If you want to spend more time adjusting the look of the stage and not run the dance, it is up to you. Know that your rehearsal will be stopped after 20 minutes. You must at least do a sound check during your allotted time so that the board operator can set the levels for your dance.

There will be no bows for the adjudicated concerts; the curtain will close at the end of each dance.

The stage dimensions are 40' wide x 30' deep, with 4 wings; entrances to the stage are from up right and up left. The legs cannot fly out since we unfortunately do not have a fly gallery (architects who don't know theater and dance).

The informal concert will have a choice of ONE of a few different looks and will be lights up and lights out. There will be no curtain for the informal, but bows are welcome.

If you have any questions that are not answered here, please call Cole Adams at 801 581-5154 or Brent Schneider at 801 581-7327

ACDFA Northwest Region Conference

Theater and Technical Information

Cole Adams James Larsen

Production Director Technical Director

Email: cole.adams@utah.edu Email: james.k.larsen@utah.edu

University of Utah

330 S 1500 E, Rm. 106

Salt Lake City, UT 84112

Production Office Phone: 801.581.5154 FAX: 801.581.5442

ABOUT THE TECHNICAL INFORMATION PACKAGE

This Technical Information Package is prepared for every group visiting the University of Utah's Alice Sheets Marriott Center for Dance (MCD). It informs guest organizations of the technical support available to them while performing at the MCD. It also states our theatre and studio policies. This information has been specially prepared for the American College Dance Festival Association's Northwest Region Conference at the University of Utah.

This package contains detailed information about the equipment and services available during the Conference and is designed to answer as many questions as possible ahead of time. This information is meant to show what is possible for us to do should there be anyone with special considerations, however we are not expecting people to need elaborate production values. And, because of time limitations, we encourage you to limit your requirements.

This packet addresses the Adjudication Concerts and the Informal Concert to be held in the MCD's Hayes/Christensen Theatre. Additional information about Rose Wagner Performing Arts Center, where the Gala Concert will be held, will be provided at a later date.

MCD RULES AND REGULATIONS

These rules are typical for any group visiting the Alice Sheets Marriott Center for Dance theater and studios. By presenting them now, we hope to avoid any confusion. We are well aware of the fact that there may be situations concerning the use of the facility that have not been encountered. If such a situation arises, it should be brought to the attention of Cole Adams, Production Director. If you foresee such a situation, please contact us as soon as possible.

MCD THEATRE TECHNICAL INFORMATION

If you have technical questions after reading this packet, please direct them to either Cole Adams or James Larsen at the email addresses listed. You may also call their office.

The MCD Hayes/Christensen Theatre is a proscenium stage with grand drape or act curtain, which is manually operated and draws on.

Dance floor dimensions: 42'‑ wide x 32'‑ deep

Dance Floor Surface: Marley over perma. cushion wood floor No rosin or talc or similar substances may be used on this floor. No "spike" heels are allowed on the marly. Also, there may be no substances applied to bodies or costumes that may mar or stain the dance floor.

Minimal taping with approved tape (vinyl tape is approved, glow tape may be used) is allowed for spiking (this may be taken care of during your tech time).

Wings: 4 per side, approximately 8' wide each

Rigging: Grid Height 32' There are 5 spare counterweighted lines and sets, maximum weight per set is 600 lbs. Although nothing taller than 3 feet may be flown out (there is no fly gallery).

They are measured from plaster line (D.S.) and are: Line 5 (9’9’), Line 7 (12’3’) Line 9 (15’), Line 15 (25’6’), Line 18 (29’8’) Line 19 (30’5’).

Stage Access for Props/Equipment: A loading dock is located on Level 1 on the south side of the MCD.

Please note: If you are planning a dance that requires a special surface, such as a tap or flamenco work, you must put that request in writing and get it to us immediately.

Audio: The booth for lighting control is located above the audience seating in the rear of the theater and the sound is located in the rear of the house audience level.

Speakers ‑ New stereo speakers and subwoofers for the audience area with on stage monitors on each

side of the stage.

We have 2 CD players in the booth. Burned CD’s are almost always fine. If you are bringing a burned CD, please bring a backup music source, in the unlikely event that there is a problem with your CD.

Piano ‑available, and will be tuned before the Conference should any group need to use it. If you are planning on using the piano, or any type of live music, please make sure to note your needs on the Adjudication Information Form. Or call/email Brent and Cole immediately!

*Please Note: For all concerts, each CD should be in a box labeled with the following: Title of Dance, Name of Institution, Name of choreographer, Length of Music/Sound in Minutes and Seconds. If possible, have a CD with the music for only one dance on it to help prevent operator error. If this is not possible, we will work with what you bring.

Lighting: Our theater will be hung with a Festival lighting plot. Please see the magic sheet for specifics. Due to production schedule constraints at the University, we will not be able to pre-cue lighting info before the Conference. We encourage you to keep the light cues for the adjudication concerts very simple and be able to set these in your given 20 minutes. The adjudicators are looking at the choreography and performance and are aware of the technical restrictions a conference setting mandates.

Scenery/Props: All props and scenic elements are the responsibility of the person acting as your Stage Manager/Technician. There is limited storage room in the stage left and stage right wings for these items. Rigging and flying of scenery must be minimal. There are very few available line sets for this. There is no fly gallery in the theater, which severely limits anything flying completely in or out. Each group performing must complete all rigging and flying during its tech/spacing time, 20 minutes total. It is strongly suggested that all scenic elements be ground supported, that is, sit on the floor. Nothing can be nailed or screwed into the floor.

Stage Manager/Technician: Each school must provide a person who will be responsible for audio levels, lighting (both adjudication and gala performances), props and/or scenic elements. A technical support staff is provided in the Adjudication Performance space, however a person who is technically responsible for each piece must be present during the spacing rehearsals and adjudication performance to indicate cue placement and audio cues to the house staff.

*Please Note: We strongly suggest you limit cueing for the Adjudication Concert to the bare minimum. There will be only twenty minutes allotted per dance for spacing, audio levels and lights. Due to the number of dances to adjudicate, the schedule must be strictly followed.

Dressing Rooms and Facilities: One level above stage, there are 2 dressing rooms. Both have adequate toilets and showers. There are steps up-center in the cross-over to the dressing rooms, and a quick -change room off stage left. Dressing rooms will be heavily taxed at all times. Be prepared to share a small space with many other people. Rapid clearing of costumes, makeup, and other personal belongings as soon as you are finished on stage will be necessary.

*Please Note: For your information, you must supply your own towels, makeup, hygienic and first-aid supplies. The University of Utah will not provide these items. Also note that performers are not allowed in the seating area of the theater in costume or makeup. Food, drink and smoking also are not allowed in the theater at any time. Live video feed will be projected into two large studios for viewing by the performers during the Adjudicated Concerts.

ADJUDICATION CONCERTS

Adjudication Spacing/Technical Rehearsals

Tuesday, March 18 Adjudication Tech 8 a.m. ‑ 5 p.m.

Adjudication Concert I 6:00 p.m. ‑ 10 p.m.

Wednesday, March 19 Adjudication Tech II 8 a.m. ‑ 5 p.m.

Adjudication Concert 11 6:00 p.m. ‑ 10 p.m.

Each school will be given 20 minutes on stage for the adjudication technical rehearsal and spacing on either Tuesday or Wednesday from 8 a.m. to 5 p.m. The schedule is tight and must be strictly followed. A more detailed schedule will be sent in the next month.

Report to the Triangle Lounge on the third floor at least thirty minutes prior to your on stage call time. You will be directed from there to the Faculty Studio. Dancers may warm up or mark through the dances in this space, and will then be escorted to the stage.

The stage manager will call you to the stage at your appointed time. Give him/her your CD. Have your sound ready to go and please have your CD clearly labeled. It is a good idea to have a backup CD or electronic copy of your music with you as well.

As you complete your tech. rehearsal (each director may use the time as needed most‑to set lights, run the piece, etc.) the group will have five minutes to leave the theater through the house. Dancers should not plan on staying backstage or in the dressing rooms after tech. rehearsal time.

Adjudication Concerts Dancers in each adjudication performance should report to Studio 40 at least thirty minutes prior to your performance time ready to perform. There will be a live video feed projected into two large studios for the performers to watch. There will be a separate studio for dancers to move into when they are “on deck” to perform. It is assumed that in each dressing room, groups will work out their own schedules of using mirror spaces for make up. Dressing rooms will be assigned and posted on your performance day. The stage manager will take dancers to the stage when they are needed. Additional information will be explained during the tech/spacing time for each dance.

Pick up your CD from the Stage Manager in the lobby immediately after the adjudication concert concludes.

There will be no bows during the adjudication concerts.

GALA CONCERT

Production Meeting

Dances selected for the Gala will be announced Wednesday evening (hopefully by 11:30 pm) along with a tentative show order and spacing times. There will be a brief production meeting at 8 a.m. Thursday morning at the Dance Building to discuss important information for the day. Each school must have a representative present. Dressing room assignments will be announced, and a schedule of tech/spacing times will be circulated.

Gala Concert Spacing/Tech schedule and Dress Rehearsal Spacing /Technical Rehearsals will begin on Thursday at 9:00 a.m., immediately following the production meeting, in the tentative program order. A more detailed schedule will be given at a later date. A shuttle bus will run throughout the day to and from the Rose Wagner Performing Center, where the Gala Concert will be held. Report to the information desk in the dance building lobby, at least 60 minutes prior to your on stage call. The stage manager will call you to the stage at your appointed time. The performers must be in the theater 30 minutes prior to curtain. It is assumed that in each dressing room, groups will work out their own schedules of using mirror spaces for make up. Dressing rooms will be assigned and posted during your technical rehearsal that day.

First half dancers are free to watch the second half, however they must remove costume and stage make up and must enter the theatre from the lobby during intermission. No one will be allowed backstage or to "pass through."

Bows are encouraged for dances selected for the Gala Concert.

INFORMAL CONCERT

Informal Production Meeting

There will be 2 informal concerts on Thursday one at 10:30 and the other at 3:00. The schedule for those concerts will be mailed to you shortly. There will be a meeting with the stage manager or a representative from each piece, Thursday during the time slot immediately prior to the concert (8:30 or 12:30), more specific schedule to follow). During this time the lighting options and sound systems will be explained. There will be no curtain during the informal concert; a blackout cue will be used instead. Bows are encouraged for the informal concert.

Informal Concert‑performances

The Informal Concerts are scheduled for Thursday March 20. There will be a live video feed projected into two large studios for the performers to watch. There will be a separate studio for dancers to move into when they are “on deck” to perform.

SAFETY AND SECURITY CONSIDERATIONS

We will be doing our utmost to provide a secure backstage area. Please help us by not bringing any unneeded valuables to the theater, and provide a person with your company to collect and secure all valuables. All Conference staff and participants will be required to wear name tags. Please feel free to question anyone you cannot identify. The MCD will be a busy place during this time with all of the Conference classes in session. We want you to feel as comfortable as possible during your stay here.

It is our intention to oversee all activity in the shop and on the stage in order to protect everyone involved. This is not intended as any kind of competency question, it is simply a standard policy of the Alice Sheets Marriott Center for Dance.

All costumes, scenery, props, personal property, etc. MUST BE REMOVED from MCD and Jeanne Wagner after the Gala Concert. There will be no staff available the next day to unlock for the removal of these articles.

If there are any questions or problems concerning the information in this package, please contact Cole Adams in advance so that we may discuss them. For the faculty and staff of MCD our first concern is the safety of the people working in the theater and preserving the integrity of the facility. Please weigh your requests for special consideration carefully, as each request for exceptions to the rules will have to be considered in light of its effect on all of the participating schools and the time restrictions we must honor.

With these considerations in mind, we hope to have an exciting and productive Conference. Thank you for your cooperation.