Facility Rentals

1. Submit Rental Request
To rent a space within the Marriott Center for Dance, begin by completing either the Theatre Rental Request or Studio Rental Request form. Once a request is received, availability of the date requested will be verified by email as soon as possible. Upon your response to hold the space, a temporary hold will be entered for your desired date/time. No contracts nor bids will be done until the non-refundable deposit is received.

2. Pay Rental Deposit
Once the School of Dance has confirmed availability for your requested date/time, you will then need to pay the non-refundable Rental Deposit. This will prompt our Rental Coordinator to draft a Rental Agreement and estimate a rental total based off of our current Rental Rates. You may calculate an estimated cost by reviewing the Rental Rate documents below. Once a Rental Deposit has been made, our Rental Coordinator will reach out to you to meet and go over the Rental Agreement.

3. Review & Sign Rental Agreement
The Rental Coordinator will set up a meeting with the renter to review the drafted Rental Agreement and rental quote. Once in agreement, both the renter and the Rental Coordinator will sign the Rental Agreement and ensure the Rental Deposit was paid. The space(s) will then be held and scheduled for the Renter's use. The renter will be responsible to pay the remaining rental charges according to the Rental Agreement. If the renter doesn't pay the appropriate charges by the dates listed in their Rental Agreement, the rental will be cancelled and spaces for the requested dates/times will be released.

Forms for Facility Rentals
MCD Rental Agreement
Rental Rates - Theatre
Rental Rates - Studio
Rental Deposit - Studio
Rental Deposit - Theatre

Registration
All covered programs are required to register with YPPS for recording purposes. The registration should be done prior to the start of the program or activity, and can be done on the YPPS website.

Mandatory Training
Any adult that will supervise, chaperone, or have access to a minor is considered an “Authorized Adult” and is required to receive training in the University Code of Conduct and Reporting Obligations. This training is provided to any registered program and can be done online. To get access to the training email YPPS at youthprotection@utah.edu with the following information for each Authorized Adult: Full Name | Date of Birth | Email Address. They will then send each individual the link to the online training and temporary login information.

Background Checks
Any Authorized Adults (as defined under “Mandatory Training”) are also required to have a background check. The background check can be done through any vendor of your choice, but must include a criminal background check and sex offender registry screening.

Liability Waivers
A Liability Waiver is required to be signed and kept on file for any minor participating in a covered program. These forms can be found here. These waivers must be collected and maintained with the program administrator, do not turn them in to YPPS.

Audio / Visual Services
Established and maintained by the School of Dance for both the Modern Dance and Ballet departments, the A/V Services provides a myriad of services to current students, faculty/staff, and alumni. Access to these services are dependent on enrollment status, curriculum needs and other factors. A/V Room hours vary weekly. Please see hours posted (room 128) or contact the A/V Room for updated information. Services provided are listed below.

Audio Editing
Please contact A/V Room Specialist, Benjamin Sandberg, for more information.

Audio/Video Copy Request
To request a copy of videoed works from past concerts or events please:

1. Read, print and complete Video Copy Request Form.

2. Submit form and payment to Will Maguire. (Special orders please contact A/V room before submitting payment.)

3. Please allow two weeks for completion of order. An order is considered RUSHED if it is needed before the three-week deadline and an additional $20.00 flat fee is applied.

4. Video orders may be mailed for a fee.

Equipment Rental
These items are only available to current students or faculty/staff members and are limited to class curriculum or for archiving purposes. Availability is dependent on enrollment status, curriculum needs and other factors. Students and faculty/staff are not allowed to rent any of the following items unless a check-out agreement has been submitted and approved by A/V Room staff or specialists.

Terms and Conditions for ALL Rentals/Check-out:

The borrower is responsible for returning all items by the due date listed on the check out form. If the items are returned late, the borrower will be assessed a $10.00 per day late fee.

The items are to be returned before the AV room closes the next day. It is the borrowers responsibility to know the hours of the AV room (they are posted on the door). If you are unable to make it to the AV room, it is your responsibility to call The A/V Room to make other arrangements.

The times are to returned with all batteries charged, and all cables wrapped neatly, items put in proper places, clean and undamaged.

The person who checks out items, are responsible for all parts of that item(s) at all times until they are returned. The borrower may not put anyone else in charge of items.

Lost, Damaged or Stolen Camera/Parts:

If a camera or part is lost, damaged or stolen, the borrower will be responsible to cover the full replacement cost of the part lost or damaged. The approximate values are listed on the check-out agreement form and are only approximates, but the borrow will be responsible for the actual full replacement cost.

By signing the check-out agreement form the borrower acknowledges these responsibilities and hereby expressly authorizes the University as follows

To withhold any penalties and/or the full replacement cost of the camera/parts from an amounts owed to the person by the University, including, but not limited to, the person’s wages; and/or

To place a hold on the borrower’s student records and/or registration until the item/parts have been either returned or debt owed has been paid.

Items Available:

VIDEO CAMERA: Rental includes Camera, Lens Cap, Batteries w/cover, Firewire Cable, Shoulder Strap, Remote, Small Eye Hood, Battery Charger with Adapters, Manual.

LIGHT KIT (only available to Graduate Students): Rental includes 2-500w V-light,1-800w Pro lights,3-barndoors for Pro, 2-Stands, 1 case

MICROPHONE: Rental includes RODE NTG-2 Microphone, Black Windscreen, Gray Windscreen, Carrying Bag, Microphone Clip, XLR Microphone Cable, Boom Pole, Microphone Instruction Manual

MISCELLANEOUS ITEMS: For additional information please contact the A/V Room.

info@dance.utah.edu